Privacy Policy SCALLIER Ltd.
Introduction
We welcome your interest in our company and the services we offer. At the same time, we would like you to feel secure in your dealings with us regarding the protection of your personal data. Our employees and associates have been obliged by us to maintain confidentiality and comply with data protection regulations.
1. what is personal data and what is meant by data processing?
“Personal data” means any information about an identified or identifiable natural person (“data subject”).
“Processing of personal data,” in turn, is an operation or set of operations performed on personal data or sets of personal data, such as collecting, recording, organizing, structuring, storing, adapting or modifying, retrieving, viewing, using, disclosing by transmission, dissemination or otherwise making available, matching or linking, limiting, erasing or destroying. Data processing may be carried out by automated or non-automated means.
2 When does this Policy apply?
This privacy policy applies to all cases in which SCALLIER is the controller and processes personal data. It applies both to cases in which SCALLIER processes personal data obtained directly from the data subject, as well as to cases in which we have obtained personal data from other sources.
Below we indicate our full details as the controller of personal data:
SCALLIER Sp. z o.o. with its registered office in Poznań, 16/7A Mielżyńskiego Street, 61-725 Poznań, registered in the Register of Entrepreneurs under the KRS number: 0000392170, having REGON: 301813492 and NIP: 783 167 87 83.
3 For what purpose and on what basis do we process personal data?
We use the personal data we obtain from you for the following purposes, depending on the situation in which we accessed them:
- To conclude and perform the contract connecting you with SCALLIER, including the recognition of any complaints;
- To perform SCALLIER’s obligations under the law, such as issuing and storing invoices and accounting documents, performing obligations to ensure the security of services provided;
- Establish, defend and pursue possible claims, which may include the sale of claims to another entity, that is in the legitimate interest of SCALLIER;
- Direct marketing of SCALLIER services, i.e. in the legitimate interest of SCALLIER;
- Creation of reports, analyses and statistics for SCALLIER’s internal needs, including, in particular, reporting, marketing research, ad targeting, remarketing, service development planning, development work in information systems, creation of statistical models, evaluation of SCALLIER’s website performance, including sub-page view statistics.
- Your personal information will not be used for purposes other than those indicated here, unless SCALLIER obtains your consent to do so, or unless another use of the information is required or permitted by law.
- To the extent that the processing of your personal data is necessary for:
- To perform the contract concluded with you or to take action at your request before concluding the contract – the legal basis for processing your personal data is the contract (Article 6(1)(b) RODO);
- Fulfillment of a legal obligation incumbent on SCALLIER – the legal basis is this legal obligation (Article 6(1)(c) RODO);
- Purposes arising from the legitimate interests pursued by SCALLIER, i.e. for the purposes of direct marketing of our services, fraud prevention or the investigation and defense of claims – the legal basis is the legitimate interests of SCALLIER or our customers (Article 6(1)(f) RODO).
- If our use of your data is not necessary for the performance of a contract, fulfillment of a legal obligation, or is not our legitimate interest, we may ask for your consent for certain uses of your data (Article 6(1)(a) of the DPA). You may withdraw your consent given to us at any time, but this will not affect the legality of our previous use of your data.
- It is not mandatory for you to provide personal data, however, failure to do so will result in SCALLIER not being able to perform the activities for which the data is required.
4 Automatic decision-making
Based on your personal data, SCALLIER will not make automated decisions against you, including decisions resulting from profiling.
5. data collection through our website
- In accordance with the usual practice of most websites, we store HTTP requests directed to our server. The resources viewed are identified by URLs. The exact list of information stored in web server log files is as follows:
- The public IP address of the computer from which the request came (this can be the user’s computer directly)
- The name of the user’s station – identification implemented by the HTTP protocol if possible,
- The user name provided in the authorization process,
- Timing of the inquiry,
- The first line of the HTTP request,
- HTTP response code,
- The number of bytes sent by the server,
- The URL of the page previously visited by the user (referer link) – in the event that the passage to our site was made through a link,
- User’s browser information,
- Information about errors that occurred during the execution of HTTP transactions.
- This data is not associated with specific individuals browsing our websites.
- The collected logs are kept indefinitely as support material for the administration of our website. The information contained in them is not disclosed to anyone except those authorized to administer the server.
6 Cookies
The cookie mechanism is not used by us to obtain any information about visitors to our website or to track their navigation. The cookies used on our sites do not store any personal data. You can find more about cookies [here].
7 How long do we keep personal information?
SCALLIER will process your personal data for no longer than necessary to achieve the intended purposes, that is:
- For the time necessary for the conclusion and performance of the contract between us and the period after which the statute of limitations for claims arising from this contract will expire;
- For as long as we perform our legal obligations, and thereafter for the period during which we may incur legal consequences for failing to perform an obligation, such as government authorities may impose a financial penalty on us;
- Where SCALLIER processes personal data on the basis of consent – until it is withdrawn;
- Where SCALLIER processes personal data on the basis of a legitimate interest of the controller – until such interest ceases (e.g., the expiration of the statute of limitations for civil law claims) or until the data subject objects to further processing (in situations where, in accordance with the law, such an objection is available);
- In the case of direct marketing of our services – until the data subject raises an objection;
- In the absence of specific legal or contractual requirements, the basic retention period for records and other documentary evidence produced in the course of contract performance is a maximum of 10 years.
8. transfer of data to other entities
We will transfer your personal data to other entities only if we are permitted to do so by law. Recipients of your data may be:
- Entities that process data on our behalf or support us in our operations:
- Entities that process personal data on our behalf (so-called processors),
- Entities providing hostig services to SCALLIER,
- Entities that provide us with software services, software maintenance services or IT hardware,
- Other data controllers, processing data on their own behalf:
- Auditors and chartered accountants, legal and tax advisors,
- Banks, other payment institutions,
- Insurance companies,
- Entities engaged in postal, courier, forwarding, transportation activities,
- Collection companies.
- SCALLIER does not intend to transfer your personal data outside the European Economic Area, i.e. the area of the European Union, Norway, Liechtenstein and Iceland, or to international organizations.
- SCALLIER may share selected information about you with relevant public authorities (including law enforcement agencies) or third parties when required to do so by applicable statutes, other laws or court rulings. The need to share personal information may also be triggered by conducting data privacy or security audits, or when investigating complaints or taking action on security risks.
- SCALLIER does not sell personal information to third parties.
9. rights related to the processing of personal data
In connection with the processing of your personal data by SCALLIER, you have the following rights:
- The right to access and receive a copy of your data (which is limited to data processed under contract or consent and by automated means;
- The right to rectify (amend) your data;
- The right to erasure of personal data, when the processing of data is not carried out for the purpose of fulfilling an obligation under the law;
- The right to restrict data processing;
- Notwithstanding the above rights, you have the right to object to the processing of your data on the basis of our legitimate interest, including for direct marketing purposes.
- You also have the right to file a complaint with the supervisory authority, the President of the Office for the Protection of Personal Data in Warsaw (at the address: Office for the Protection of Personal Data, 2 Stawki Street, 00 – 193 Warsaw), if you consider that your personal data is being processed by us in violation of the law.
10 Contact.
You may contact SCALLIER, as data controller, on matters related to the processing of your personal data:
- By mail at the address: Mielżyńskiego Street 16/7A, 61-725 Poznań
- Electronically, by writing to: biuro@scallier.com or
- By phone at: +48 61 8974 790
10. privacy policy changes
SCALLIER may make changes to this document to reflect the current Privacy Policy. If modified, the date of the last update, shown below, will also change.
Date of last update of privacy policy: 23.04.2025r.